When organizing or traveling to an event, transportation can sometimes be overlooked. The guests are often left to find transportation to and from the event on their own. This is an acceptable choice for some and it means less stress for the organizers, but for the people attending the event it can mean an extra hustle and they may end up not attending the event, or not take it seriously. It can be safely said that organized transport to an event is a must, it plays a big role in how the entire occasion is experienced. In order to get the most out of your event transport, you should plan ahead so that when the date comes you can sit down, relax and enjoy the show.
It is important to have a plan
Planning ahead is very important when organizing an event or going to one. It can completely change the attitude one may have toward the event. It is always a good idea to choose one of the trusted event transport services to begin with. When choosing a transportation provider, make sure to do a background check on them. A reputable one will have references. Look for testimonials on safety, if the company has a valid license not only for the company but also for drivers, look them up on the social networks too. You should factor in the budget, the number of people in need for a ride, routes, time spent in transport, pick-up as well as drop-off.
Choosing a event transport provider
A key thing to remember is that, even though mostly overlooked, event transport services are important for the overall impression of the event. Would you rather go to Model United Nations Conference or International Law Seminar in Geneva by using public transportation and arrive at these events all wrinkled and not your best or use organized transport? Some people may say that it is convenient to drive there. But what about the parking or if you are not familiar with the city? In other words, you should, very carefully, choose transportation to and from an event.
When choosing transportation, you should know how many people are going to use it as well as your budget. For instance, a charter bus is a good choice for bigger groups of people. It can transport more than fifty people and provide them with the complimentary WIFI, numerous large screen TVs as well as onboard restroom, reclining comfortable seats and much more.
For a group of up to, let’s say, 35 people, a party bus can be a choice as well. They can be equipped with DVD screens, custom stereo sound, soft leather seating, and light show equipment. These busses have all that is necessary for events hosting a big number of people who need to travel long-distance trips or go to business conventions. SUVs, stretch limos, and custom sedans are fit for smaller groups of people. All things considered, it seems reasonable to assume that renting an event limo service should be your choice.
Rent a limo service
Rest assured that hiring a limo service for your event is not going to break your bank. Charter and party busses, stretch limousines and SUVs can transport many people at once. Therefore, it is safe to say that when you take that into consideration this can be a cheaper option. Renting multiple cars or taxis for the same amount of people costs much more. There is an additional bonus when hiring an event limo service. It shows that you care, that you went the extra mile and it paints a positive image of the entire event from the get-go.
The money is not the only thing you are paying with while traveling with commercial transport. You are paying with time and image as well. In the business world, a good image is important. If you are an event planner you should make sure to be remembered as one who takes care of all the details.
Transport can very often be neglected. And by organizing one for your event, you will ensure that you are hired to organize some other events in the future. Do you think that anyone would take a second look at someone arriving at the Global Investment Forum in Geneva by using public transport? This event brings together investors, leading entrepreneurs, industry specialists and renowned experts from the world of finance and economics and requires a high note of professionalism and class.
The benefits of traveling while being driven by a chauffeur
Let us not forget about the benefits you get for hiring an event chauffeur service. Trained professionals in their field who are devoted to providing luxurious and exclusive transportation. They always look sharp and will go the extra mile to cater to your every need. They are trustworthy and will always get you to the event on time. You don’t have to plan the best route to get to the event or worry about the parking. Your chauffeur will monitor the traffic and choose the best and the fastest way to drive you to the event.
Know the passengers
The first and one of the most important parts to consider when planning the event transportation is to know the people you are organizing it for. You should go into details like if some of them have mobility issues and may need wheelchair-friendly transport or if they have luggage. On some occasions, people will need to ride together or it will be necessary to separate some groups.
Overestimate the number of passengers
When organizing transport to an event make sure to leave enough space for everyone who will be taking the ride. They have to be comfortable. Make sure to book more seats than you need.
Not every seat has to be filled all the time. By doing this you will allow people to move between seats or if you have V.I.P.s onboard, this will ensure a bit of the privacy for them.
When the event is over not everyone will board the vehicle at the same time and people may get frustrated by waiting for the transportation to be filled to its full capacity. It is always a good idea to book more vehicles than you need to ensure a comfortable and stress-free ride.
All things considered, it is reasonable to conclude that transportation to and from the event should not be left to the guests. When organizing event transport services, it shows that you know what you are doing. That you are ready to go the extra mile, and that you are a true professional. It is important to have a plan. You should know the number of people attending the event, your budget, routes, time spent in the transport, pick-up and drop-off area. Make sure to choose a reliable transportation provider. You can never go wrong with booking a reputable limo company. The company will ensure a safe and punctual ride. Chauffeurs driving the vehicles in such a company are true professionals who will go the extra mile to make your guests feel comfortable.
Choosing the appropriate event transport services will set the tone for the rest of your event, therefore choose wisely.